Conversion Hub project explained: A supplier's guide

1. Initial mapping: Laying the foundation

The initial mapping phase sets the foundation for the entire project, focusing on understanding the supplier's requirements and aligning them with Pimmix's capabilities. This phase is crucial as it defines the project's direction and scope.

• First contact and requirement mapping: Initiating the conversation to understand the supplier's needs and expectations.
• Defining initial proposal to the business needs: Crafting a proposal tailored to the supplier's requirements.
• Quotation: Providing a detailed quotation for the implementation project.

By thoroughly understanding the supplier's requirements and setting clear project expectations, the initial mapping phase ensures a solid start to the implementation process.

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Pimmix: Facilitate initial meetings, draft proposals, and provide quotations.

Customer: Communicate needs and provide necessary information.

Duration: 1 week

2. Requirement analysis: Defining the blueprint

In this phase, Pimmix collaborates closely with the supplier to dive deeper into their specific needs, ensuring that all workflows and data structures are clearly defined. This thorough analysis helps in creating a customized solution that fits perfectly.

• Workshops and interviews: Conducting sessions to gather detailed information.
• Defining specific needs and workflows: Documenting the precise requirements and processes.
• Defining product data structure: Establishing the framework for product data management.
• Defining required conversions: Identifying necessary data conversions for various channels.

With detailed workshops and interviews, Pimmix can pinpoint specific needs and workflows, ensuring that the product data structure and required conversions are precisely defined.

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Pimmix: Lead workshops and interviews, document requirements, and define data structures.

Customer: Participate in workshops, provide detailed requirements, and review documents.

Duration: 1-2 weeks

3. Project planning and resource analysis: Strategizing success

This phase involves planning the project in detail and allocating the necessary resources to ensure its smooth execution.

• Defining project scope and timeline: Outlining the project's scope and setting a timeline.
• Resource allocation: Assigning the required resources for the project.

By defining the project scope and timeline, and allocating resources efficiently, Pimmix sets the stage for a well-organized and timely project.

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Pimmix: Define project scope, create a timeline, and allocate resources.

Duration: 1 week

4. System setup and configuration: Building the core of Data Processor

Pimmix sets up and configures the system, ensuring it is ready to handle the supplier's product data efficiently.

• Setup of system's data management sections: Configuring sections for managing product data.
• Product data structure configuration: Setting up the data structure according to defined requirements.
• Activation conversions: Activating the Conversion Hub and configuring conversions.

Configuring the system's product data management sections and activating the Conversion Hub is crucial to ensure smooth operations and accurate data conversions.

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Pimmix: Configure system, set up data structures, and activate the Conversion Hub.

Duration: 1-7 days

5. Import of existing data: Transitioning seamlessly

The supplier's existing data is prepared and imported into the new system, with validation to ensure accuracy.

• Preparation of data: Getting the data ready for import.
• Importing of data: Transferring data into the new system.
• Validation and configuration: Ensuring the data is correctly configured and validated.

By preparing, importing, and validating data, Pimmix ensures a seamless transition with minimal disruption.

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Pimmix: Assist with data import and validation.

Customer: Prepare data for import and validate it.

Duration: Time depends on customer

6. Setup of conversions: Configuring Data Connector for success

This phase involves setting up the necessary conversions to retailers and data pools, ensuring data is classified and normalized.

• Classification and normalization: Connecting your data and ensuring it meets the target structure requirements.

Proper setup of the Conversion Hub and data classification ensures that product information is accurately and efficiently distributed.

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Pimmix: Configure conversions and help connect data.

Customer: Provide data and review setup plus connect data.

Duration: 1-2 weeks

7. Integrations: Enhancing connectivity [Optional]

Optional integrations are implemented to connect the Conversion Hub with other systems, enhancing functionality.

• API or other integrations: Setting up integrations as needed.
• File-based imports: Configuring file-based data imports.
• Integration testing: Testing integrations to ensure they work seamlessly.

Integrations extend the capabilities of the Conversion Hub, allowing for seamless data flow across various systems.

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Pimmix: Implement and test integrations.

Customer: Defining requirements

Duration: Time depends on requirements

8. Customization: Tailoring the Solution [Optional]

Customizations are tailored to meet specific supplier demands, ensuring the system fits their unique needs.

• Mapping out specific demands: Identifying customization requirements.
• Providing a solution: Developing customized solutions.
• Implementation: Implementing the customizations.

Customizations ensure that the system is perfectly tailored to the supplier's specific requirements, enhancing overall efficiency.

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Pimmix: Develop and implement customizations.

Customer: Communicate specific demands.

Duration: Duration depends on requirements

9. Testing: Ensuring perfection

Thorough testing ensures that the system works as expected and meets the supplier's requirements.

• Scenario testing: Conducting various tests to validate functionality.
• Feedback loop: Gathering feedback and making necessary adjustments.

Testing and feedback loops ensure that any issues are addressed promptly, guaranteeing a flawless system.

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Pimmix: Conduct tests and gather feedback.

Customer: Participate in testing and provide feedback.

Duration: 1-3 weeks

10. Training: Empowering users

Training sessions equip the supplier's team with the knowledge needed to effectively use the Conversion Hub.

• Training sessions: Conducting comprehensive training.
• Documentation: Providing detailed documentation for reference.

Effective training ensures that users are confident and competent in using the new system, maximizing its potential.

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Pimmix: Conduct training sessions and provide documentation.

Customer: Attend training and review documentation.

Duration: 1 week

11. Deployment: Going live

The system is deployed, marking the transition from implementation to operational use.

• Preparation: Getting ready for deployment.
• Actual deployment: Rolling out the system.
• After support: Providing immediate post-deployment support.

Deployment marks the culmination of the project, with the system becoming fully operational.

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Pimmix: Prepare and execute deployment, provide support.

Duration: 1-2 days

12. Post-deployment support: Ensuring continuity

Continuous support ensures the system operates smoothly, with regular evaluations and user assistance.

• Continuous monitoring: Ongoing system monitoring and issue resolution.
• User support: Providing ongoing support to users.
• Regular evaluations: Conducting regular assessments to ensure system effectiveness.

Ongoing support and evaluations ensure the system continues to meet the supplier's needs effectively.

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Pimmix: Provide continuous support and conduct evaluations.

Customer: Report issues and participate in evaluations.

Duration: Ongoing