Microsoft Business Central ERP – How is product information managed?

How is product data managed in Microsoft Business Central?

In Business Central, product-related data is stored in the item register, where key product information is managed for the company’s operational processes.

Typical product data in Business Central includes, for example:

• product code and product name

• prices and price lists

• inventory balances

• purchasing data and suppliers

• logistics data such as dimensions and weight

• basic product descriptions

This data is used especially in sales, purchasing, inventory management, and financial processes.

When is Business Central ERP not enough on its own?

As product-related information starts to grow, product data management does not always remain limited to the ERP system alone. In many companies, products also involve a lot of other information, such as:

• technical features and specifications

• classifications such as ETIM

• marketing texts and multiple language versions

• images, documents, and certificates

• datapool requirements

• product data delivered to online stores and partners

In that case, the same product data is needed across several different systems and channels.

Why is a PIM system used alongside Business Central?

In many companies, ERP and PIM complement each other in product data management. ERP acts as the source of operational data, while PIM focuses on collecting, enriching, managing, and distributing product data.

A typical division of responsibilities may be, for example:

• ERP (Business Central)

  • prices

  • inventory data

  • purchasing data

  • operational business data

• PIM system

  • technical features

  • classifications and standards

  • marketing texts

  • images and documents

  • distribution of product data to different channels

This makes it possible to manage product data centrally and use it across multiple systems without manual data handling.

Summary: Business Central and PIM often work together

Microsoft Business Central ERP often forms the foundation of a company’s product data. When product data is needed across multiple channels and systems, product data management can be complemented with a PIM system.

In this setup, ERP remains the core system for operational data, while PIM acts as the product data management layer that enables data enrichment and distribution to different systems and stakeholders.

Pimmix is a PIM solution that can be connected to Microsoft Business Central and helps companies manage product data centrally and distribute it efficiently across different channels.

FAQ - Microsoft Business Central ERP product data

What does Microsoft Business Central product data mean?
It means product-related information that is managed in the Microsoft Dynamics 365 Business Central ERP system.

Can Business Central manage all product data?
Business Central manages operational product data well, but broader product data management often requires additional solutions.

Why is a PIM system used alongside ERP?
A PIM makes it possible to enrich, manage, and distribute product data across multiple channels without putting too much load on the ERP system.

Can Business Central be connected to a PIM system?
Yes. Many companies connect their ERP system to a PIM solution so that product data can be managed and distributed more efficiently.

Markus Rahkonen

Co-founder

"Get in touch and we will show you how Pimmix can be connected to Microsoft Business Central and make it easier to collect, manage, and distribute product data to different systems and stakeholders."

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