Conversion Hub Project explained: A retailer's guide

1. Initial mapping: Establishing the foundation

The initial mapping phase sets the groundwork for the entire project by understanding the retailer's requirements and aligning them with Conversion Hub's capabilities. This phase is critical as it defines the project's direction and scope.

• Kick-off meeting and requirement mapping: Initiating discussions to understand the retailer's needs and expectations.
• Crafting the initial proposal: Developing a proposal tailored to the retailer's specific requirements.
• Quotation: Providing a detailed cost estimate for the project implementation.

By thoroughly understanding the retailer's requirements and establishing clear project expectations, the initial mapping phase ensures a robust start to the implementation process.

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Pimmix: Organize initial meetings, draft proposals, and provide quotations.

Retailer: Communicate needs and provide necessary information.

Duration: 1 week

2. Requirement analysis: Creating a blueprint

In this phase, Pimmix works closely with the retailer to delve deeper into their specific needs, ensuring that all workflows and data structures are clearly defined. This comprehensive analysis helps in creating a customized solution that fits perfectly.

• Workshops and interviews: Conducting sessions to gather detailed information.
• Defining specific needs and workflows: Documenting precise requirements and processes.
• Establishing product data structure: Setting the framework for product data management.
• Defining data collector structure and methodology: Outlining the structure and approach for the data collector if needed.
• Identifying required conversions: Pinpointing necessary data conversions for various channels.

Through detailed workshops and interviews, Pimmix ensures that the product data structure and required conversions are accurately defined.

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Pimmix: Lead workshops and interviews, document requirements, and define data structures.

Retailer: Participate in workshops, provide detailed requirements, and review documents.

Duration: 1-2 weeks

3. Project planning and resource analysis: Strategizing for success

This phase involves meticulous planning of the project and allocating the necessary resources to ensure its smooth execution.

• Defining project scope and timeline: Outlining the project's scope and establishing a timeline.
• Resource allocation: Assigning the necessary resources for the project.

By defining the project scope and timeline, and efficiently allocating resources, Pimmix ensures a well-organized project.

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Pimmix: Define project scope, create a timeline, and allocate resources.

Duration: 1 week

4. System setup and configuration: Building the core of Data Processor

Pimmix sets up and configures the system to ensure it can handle the retailer's product data efficiently.

• Configuring data management sections: Setting up sections for managing product data.
• Product data structure configuration: Establishing the data structure according to defined requirements.
• Activation and structure of data collector: Setting up and structuring the data collector if required.
• Activation of conversions: Activating the conversion hub and configuring conversions.

Setting up the system's data management sections and activating the Conversion Hub is essential for smooth operations and accurate data conversions.

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Pimmix: Configure system, set up data structures, and activate the Conversion Hub.

Duration: 1-7 days

5. Import of existing data: Transitioning seamlessly

The retailer's existing data is prepared and imported into the new system, with validation to ensure accuracy.

• Preparation of data: Getting the data ready for import.
• Importing data: Transferring data into the new system.
• Validation and configuration: Ensuring the data is correctly configured and validated.

By preparing, importing, and validating data, Pimmix ensures a seamless transition with minimal disruption.

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Pimmix: Assist with data import and validation.

Retailer: Prepare data for import and validate it.

Duration: Time depends on retailer

6. Setting up data mapper

Setting up a Data Mapper allows retailers to define what product data they need universally, at the item type level, or by product group. This solution ensures that all required data is collected and organized precisely as desired from suppliers, enhancing data management and accessibility.

• Defining universal requirements: Establish the general product data needed for all products.
• Item type-specific requirements: Specify data requirements for particular item types.
• Product group-specific requirements: Set data requirements for specific product groups.

By utilizing a Data Mapper, retailers can ensure that their product data collection is tailored to meet their specific needs, providing a structured and efficient approach to data management.

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Pimmix: Assist in setting up and configuring the Data Mapper.

Retailer: Define data requirements at universal, item type, and product group levels.

Duration: 1-2 weeks

7. Setting up data collector for suppliers to send data [Optional]

Setting up a data collector portal where suppliers can input their product data directly, replacing old methods such as Excel files.

• Data collector portal setup: Configuring the portal for suppliers to input product data.

A data collector portal ensures that suppliers can easily and efficiently provide product data.

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Pimmix: Set up the data collector portal.

Retailer: Facilitate communication with suppliers and oversee portal usage.

Duration: 1-2 weeks

8. Setup of conversions: Configuring for success

This phase involves setting up the necessary import conversions, ensuring data is classified and normalized from all sources such as data pools.

• Classification and normalization: Connecting data and ensuring it meets the target structure requirements.
• Classification and normalization structure: Connecting your data and ensuring it meets the target structure requirements.

Proper setup of the Conversion Hub and data classification ensures that product information is accurately and efficiently distributed.

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Pimmix: Configure conversions and help connect data.

Retailer: Provide data and review setup plus connect data.

Duration: 1-2 weeks

9. Integrations: Enhancing connectivity [Optional]

Optional integrations are implemented to connect the Conversion Hub with other systems, enhancing functionality.

• API or other integrations: Setting up integrations as needed.
• File-based imports and exports: Configuring file-based data imports or exports.
• Integration testing: Testing integrations to ensure they work seamlessly.

Integrations extend the capabilities of the Conversion Hub, allowing for seamless data flow across various systems.

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Pimmix: Implement and test integrations.

Retailer: Define requirements.

Duration: Time depends on requirements

10. Customization: Tailoring the solution (Optional)

Customizations are tailored to meet specific retailer demands, ensuring the system fits their unique needs.

• Mapping out specific demands: Identifying customization requirements.
• Providing a solution: Developing customized solutions.
• Implementation: Implementing the customizations.

Customizations ensure that the system is perfectly tailored to the retailer's specific requirements, enhancing overall efficiency.

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Pimmix: Develop and implement customizations.

Retailer: Communicate specific demands.

Duration: Duration depends on requirements

11. Testing: Ensuring perfection

Thorough testing ensures that the system works as expected and meets the retailer's requirements.

• Scenario testing: Conducting various tests to validate functionality.
• Feedback loop: Gathering feedback and making necessary adjustments.

Testing and feedback loops ensure that any issues are addressed promptly, guaranteeing a flawless system.

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Pimmix: Conduct tests and gather feedback.

Retailer: Participate in testing and provide feedback.

Duration: 1-3 weeks

12. Training: Empowering users

Training sessions equip the retailer's team with the knowledge needed to effectively use the Conversion Hub.

• Training sessions: Conducting comprehensive training.
• Documentation: Providing detailed documentation for reference.

Effective training ensures that users are confident and competent in using the new system, maximizing its potential.

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Pimmix: Conduct training sessions and provide documentation.

Retailer: Attend training and review documentation.

Duration: 1 week

13. Deployment: Going live

The system is deployed, marking the transition from implementation to operational use.

• Preparation: Getting ready for deployment.
• Actual deployment: Rolling out the system.
• After support: Providing immediate post-deployment support.

Deployment marks the culmination of the project, with the system becoming fully operational.

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Pimmix: Prepare and execute deployment, provide support.

Duration: 1-2 days

14. Post-deployment support: Ensuring continuity

Continuous support ensures the system operates smoothly, with regular evaluations and user assistance.

• Continuous monitoring: Ongoing system monitoring and issue resolution.
• User support: Providing ongoing support to users.
• Regular evaluations: Conducting regular assessments to ensure system effectiveness.

Ongoing support and evaluations ensure the system continues to meet the retailer's needs effectively.

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Pimmix: Provide continuous support and conduct evaluations.

Retailer: Report issues and participate in evaluations.

Duration: Ongoing